New Feature Announcement: Account Folders
You asked, we created it. We are releasing a new UI for the “Your Data” dialogue that includes a new feature: Account Folders! This will help with two main areas of improvement: organization of maps and continuity between the mobile app and web. These updates will also bring additional capabilities to the mobile application that were previously only available online.
What’s New?
Below, you can compare the differences between the new and old UI under the “Your Data” menu.
(Slide the bar to the right to reveal the new UI!)
The biggest change is the ability to create, and sort your individual and team data into Account Folders. What does this mean to you? Organization! Spend a lot of time in several areas? Now you can create a folder for all those PNW Ski Line maps you’ve created over the years, and another for backpacking routes in the backcountry of Colorado.
These folders can hold more than just maps too. You can add tracks, PDFs, Mapsheets, icons, bookmarked maps, and custom layers to these folders. Account Folders (and the new UI) will show on both the website and the mobile/tablet applications. Keep in mind, you can still leave all your maps in the “Your Maps” folder like you always have, if you’d prefer.
A screenshot showing how the Your Data dialogue will appear on the mobile app.
Another included and frequently requested update is the ability to search for a map within your data. Users with many maps will find the ability to organize and search for a specific map much easier.
What does this mean for mobile use?
The look of the mobile app has not changed as significantly, but the functionality has greatly increased. In the past, to accomplish things like editing map name, visibility level of the map (ie. is it private or public), deleting a map, or changing the map ownership of team maps, you had to log into the website. This can now all be done from your mobile app. All changes made on the app will automatically update when you log in online, and vice versa. Organizing your data into Account Folders will lessen the need to scroll through long lists of maps within the app. The more maps you have, the more this will be helpful.
You can now edit or delete maps in the mobile app.
What does this mean for team accounts?
CalTopo Teams users were where we saw the most requests for better organization. Team account users tend to have many maps, and belong to several teams or subteams. Previously, it was difficult to navigate to the map you need. This is also true for individual users with many maps (we’ve seen some impressive map counts out there!). This allows teams to create folders, for instance an “Archive” folder, to make accidentally updating old maps less frequent (to be clear, this does not lock the map but is a useful tool to avoid opening the wrong map).
Everyone on the team (or subteam if you are adding Account Folders to a subteam) can view the folders. To create, delete, or edit a folder in a team or subteam, you must have at least Manage access (or higher). Team members with Update or high level permissions can add items (maps/tracks etc.) to an Account Folder.
The addition of Account Folders will help your team to quickly find and open the map you need. Maps from previous incidents, or even previous years, can have a specific folder for ease of finding later, while also not cluttering the map list when time is of the essence. If you have questions on how other teams are using this, send us an email for ideas!
The “Your Data” dialogue with Account Folders on a team account.
Help! How do I use this?
We know this is a big change. We are so excited to release this after many months of hard work and testing. You can find detailed instructions on using the new UI in our user guide at the following link: Account Folders.
If you have any questions that aren’t answered in that chapter, please leave questions/comments in the comment section below, or email us at help@caltopo.com.
Fine work, as always!
Thanks Brian!
Thanks!
Awww yesh. I was literally in process of trying to figure out teams & sub teams to hack my way into folder organization.
That has worked well in the past, and is still a great way to archive team maps and only allow certain members access. Account Folders will be great for organizing teams in general though!
Are there still plans in the near future to introduce subfolders within the map objects menu?
Not in the near term at this time.
Thanks for this very good feature! It would be good from the map viewer to be able to see which folder contains the current active map.
Thank you for adding this functionality. The Android app, at least on my Pixel, hasn’t yet updated. Really like the functionality in the web browser. We started using sub-teams as archives to lock (Read Only) Mission maps once the report is written. That along with one for old training maps kept the primary list relatively clear. The folder functionality gives us great capability to further divide into years and explore other uses.
The auto update should be rolling through soon but you can always go to the app store and manually update the app if you want to check it out! We’re stoked to add this functionality, especially for team accounts like yours.
Hi Meghan,
Is this update available yet on the mobile app? I’m running version 1.6.15 but don’t see this. This looks like it’s the same version available from Google Play.
We’re currently rolling the new version (with the new UI) out on both app stores. It should be 100% rolled out to all users by tomorrow or so. It turns out the only way to force the manual update to the latest version is to uninstall and reinstall the app. If you decide to go this route, please be aware that you will lose any downloaded data (such as offline layers) so I suggest waiting for the roll out. Sorry for any confusion!
This is fantastic! I love it!
Thanks Meghan, sounds great!
Excellent work as always!
Help …. New format Cuts of my map names, with the date column….. Have them titled like Wyoming – Yellowstone – Slough Creek, fairly long but escriptive. Dont care about date modified, or how to make the entire name appear. Throwing into multiple folders with shorter names just makes more clicks to get where you want! And/or a shorter name doesnt say where the route covers.
Send us an email at help@caltopo.com and we can help you troubleshoot.